Welcome to the Spring Expo 2026

Date: Wednesday 29th April 2026

Time: 10:00 – 15:00

Location: Sandown Park Racecourse, Portsmouth Road, Esher, Surrey, KT10 9AJ

Exhibitor Information Form

We are delighted to welcome you to Sandown Park Racecourse, Esher for the Spring Expo on Wednesday 29th April 2026. To help ensure everything runs smoothly on the day, we kindly ask you to complete the form below with your final exhibitor details. Your support is greatly appreciated and plays an important part in delivering a successful and enjoyable event for all.

Please complete the Exhibitor Information Form by Wednesday 22nd April 2026.

Exhibitor Information Pack

For 2026, we’ve created a comprehensive Exhibitor Information Pack to help you prepare for the event at Sandown Park Racecourse. It includes everything you need to know — from setup times and parking instructions to exhibitor listings. We recommend taking a few moments to review the pack to ensure you’re fully prepared for a smooth and successful day.

Contact Details

Your Business

Exhibitor Registration

To ensure a smooth check-in process and have your exhibitor badges ready on arrival, please provide the full names of all team members representing your company at the BiS Surrey Business Expo. This enables us to register you in advance and prepare your badges ahead of the event.

Furniture Orders

Each stand will be supplied with a trestle table (6ft x 2ft 6in / 1.83m x 0.76m). Please note that a tablecloth is NOT provided. If you do not require the table, just let a member of our team know on the morning of the Expo and it can be removed for you.

Power Options

If you require power for your stand, please complete and return the Power and Lighting Order Form.

A 500 watt (2 Amp) socket outlet is available at a cost of £77.50.

Completed forms should be emailed to sales@lx-services.co.uk by Wednesday 22nd April. 

For any questions relating to power or lighting, please contact LX Exhibition & Event Services Ltd on +44 (0)800 689 9179 or email sales@lx-services.co.uk.

Required Documents

Risk Assessment, Method Statement & Public Liability Insurance

As part of our commitment to safety at Sandown Park Racecourse, we require all exhibitors to provide the following:

  • Risk Assessment – a document identifying any potential hazards associated with your stand (such as electrical equipment, trip hazards, or display structures) and the measures you will take to minimise those risks.
  • Method Statement – a clear explanation of how your stand will be safely built, operated, and dismantled, including the procedures your team or contractors will follow.
  • Public Liability Insurance Certificate – confirmation that you have valid cover in place, protecting both you and others in the event of an accident or claim.

These documents are essential in helping us ensure the safety of all exhibitors, visitors, and staff, while also meeting the venue’s health and safety requirements. Submitting them in advance allows us to review any potential risks and ensure the Expo runs smoothly and safely for everyone.

Deadline: Please submit all documents by Wednesday 22nd April 2026.

Please note, without valid Public Liability Insurance and a Risk Assessment, we will be unable to permit your company to exhibit.

If you require support, you can download our Risk Assessment Template to assist with completing your documentation.

>>> Upload Public Liability Insurance Certificate
Please upload a copy of your Public Liability Insurance Certificate. Click or drag a file to this area to upload.
>>> Upload Method Statement & Risk Assessment
Please upload a copy of your Method Statement & Risk Assessment. Click or drag a file to this area to upload.

Agreement

Register your business

Do you have a business or organisation that can help support or advise businesses? Fill out the form on the correlating page to list your business, offer or training.